Every repeatable part of your business, from first enquiry to final invoice. Quietly running in the background. Live in two weeks. Yours forever.
Three commitments we make on every system we build.
Your senior people stop writing meeting notes and start thinking. Your bookkeeper stops chasing invoices and starts forecasting. The work gets sharper, not smaller. That's the point.
We gate anything irreversible. Money. Client copy. Contracts. Everything else runs solo. You hold the dial.
A condolence reply. A pricing negotiation. The "this isn't working out" conversation. Those stay yours. We automate everything around them. So when those moments come, you have the time and headspace to do them properly.
Bolting AI onto your existing business is like putting a sports car on a horse track. The car works. The track doesn't. Real value compounds when AI talks to the rest of the business. Your CRM. Your accounting. Your team's daily flow.
Building those connections forces a second benefit. Every business runs on tribal knowledge. Half of it lives in your senior people's heads. Half of it is improvised. To automate any of it, we have to write it down. Code is intolerant of ambiguity. The cheapest way to discover what your business actually runs on is to try.
That's the work. The AI is the easy part.
Ten systems we build for service businesses. Click any card to see how it runs.
Two-way SMS and email qualifier filters every enquiry against your live availability and ICP. Hot leads land in the diary. The rest get nurtured.
A client fills in a short form on your website. The Instant Quote returns a fully scoped, professionally presented quote based on your services and pricing. No back-and-forth emails. No guesswork.
Record your discovery call. The Proposal Writer does the rest. It transcribes the call, pulls out the client's goals, pain points, and budget, then drafts a polished proposal in your house format. You review it, hit send, and move on.
The moment a contract is signed, the Welcome Machine fires. Your new client receives a welcome email, intake form, kickoff invite, and access to their portal. Every time. Same hour. Same standard.
Every client call is turned into a clean action list. The Meeting Minute transcribes the call, extracts the asks, assigns owners, sets due dates, and sends the summary to the client within minutes of hangup. Tasks land in your project tool the same hour.
When a client starts asking for extras over email, the Scope Guard flags the language and drafts a change order for your review. You decide whether to charge. The Scope Guard makes sure you never miss the moment to ask.
An ageing-invoice watcher across Xero or QuickBooks. Tone-matched chase emails go out at the right moments. You stay out of it. The cash keeps coming.
The Early Warning System watches how your clients are engaging. Are they responding? Is the project on track? Are invoices getting paid? When something's off, you get an alert early enough to do something about it.
When a project wraps up, the Review & Referral Engine sends a review request at the moment of peak satisfaction. Then follows up with a referral ask the week after. The timing is calibrated, not guessed.
Record a video. Run a webinar. Write one article. The Content Machine turns it into LinkedIn posts, Instagram captions, an email newsletter, and short clips. One source. Every channel. Posted in your voice.
Six industries we know inside out. If your business runs on enquiries, quotes, onboarding, and invoices — we likely fit.
Quote drafting, invoice chasing, client communications, tax-letter prep, and ATO workflow handoffs. AI for accountants without ripping out Xero, MYOB, or your existing practice management system.
Lead qualifying, listing matching, viewing scheduling, after-hours enquiry handling, and morning digest delivery to the assigned agent's diary.
Recall scheduling, treatment-plan follow-ups, intake forms, claim handoffs, and front-desk automation across multiple practitioners.
Proposal writing from discovery calls, scope-creep detection, time logging, client onboarding, meeting summaries, and reactivation campaigns.
Instant quoting from web enquiries, dispatch scheduling, follow-up sequences, and overdue-invoice recovery. AI for plumbers, electricians, HVAC, and landscaping operators.
Legal, consulting, and advisory firms. Intake automation, document drafting, meeting summaries, and engagement onboarding without changing the way you bill.
AI earns its place here. Integrated only where it compounds value, built to run twenty-four hours once it does.
We start where the pain is. Not with a grand AI strategy. In the first two weeks, we identify and eliminate the admin tasks costing your team the most time, and ship the first quick-win system. Our promise for week one: 10–15 hours of admin worth deleting, identified in the audit alone.
Once the quick wins are running, we map where AI will actually compound value across your business. And where it won't. You get a clear, prioritised plan. What to build. In what order. The return you can expect at each stage.
We build, test, and deploy your systems. Integrated into the tools you already use. Nothing goes live until we're confident it won't break. No rip-and-replace. No surprises.
An optional retainer for monitoring, refinement, and expanding what's working. Each automation frees up capacity to compound into the next. Every system we ship has a measurable ROI gate at 90 days. We measure quarterly.
A 30-minute call. Five working days later, a one-page document addressed to you, containing:
Ranked by $/hour ROI for your specific business.
Per opportunity, with the assumptions stated openly.
What to build first. What blocks what. What can wait.
The minimum-viable equivalent in Zapier or similar. The page is genuinely yours to keep, hire us or not.
If there's nothing worth fixing, we'll tell you. The page is still yours.
Pricing varies by scope, from single-workflow builds to full operating-system retainers. The free 30-minute audit produces a one-page diagnostic with transparent estimates for your top three opportunities. The pricing is yours whether you hire us or not.
The first system goes live within two weeks of kickoff. Each subsequent workflow ships in two-week cycles. Audit through to first deployment averages three weeks end to end.
We build on the tools you already use — n8n, Make, Zapier, GoHighLevel, HubSpot, ActiveCampaign, Google Workspace, Slack — and AI providers like OpenAI, Anthropic, and Google. Every model that touches your data is named in the proposal before any code is written.
Australian service businesses. Accounting and bookkeeping firms, real estate agencies, dental and allied health practices, marketing and creative agencies, trades, and professional services like legal and consulting. The full breakdown is in the Industries section above.
AI is a leverage tool. The repetitive admin gets handled by systems. Your team gets time back for the work that actually moves the needle. What you do with the recovered capacity is your call. Most clients reinvest it into growth.
Yes. Workflows, prompts, credentials, and documentation are yours from day one. If you stop working with us, nothing breaks. No vendor lock-in, no proprietary platform.
A 30-minute discovery call, then a one-page diagnostic delivered within five working days. The document lists your top three automation opportunities ranked by ROI, estimated hours and dollars recovered, implementation order, and a "build it without us" version using off-the-shelf tools. Yours to keep regardless of next steps.
Conservative defaults. Anything irreversible — money, contracts, client-facing copy — is gated for human review before send. Every system has a kill switch and a documented rollback path. The audit trail logs every action, so you can replay any decision the AI made and see why.
In a free 30-minute audit, we map exactly where your business is leaking time and revenue. Then show you what fixing it looks like.
If there's nothing worth fixing, we'll tell you.